In my guild, we’ve bounced back and forth on these permissions. At first we tended to leave the permissions more open. We allowed anyone who was an official member to take out a large amount of stacks from the basic vaults, and we allowed the officers to take a large amount of stacks from the officer vaults.
Then an officer got hacked. And it happened to be an officer with a ton of alts, all of whom were promoted. The hacker got away with quite a bit of loot before we were able to catch on and demote the remaining alts. It wasn’t a total disaster. Blizzard restored all the items that were taken.
Still, we didn’t have access to those items for a few weeks, which was a bit of a hassle. So afterward I changed the permissions to allow very few withdrawals for any rank. This approach stymied hackers (and we did have more people hacked in that time), but it also meant that everyone had to be very selective about what they withdrew. Items that weren’t highly desired tended to rot away. The vaults quickly got clogged up with junk. We realized that this system wasn’t working out very well, either.
So we tried to find a happy medium between security and convenience. We raised the number of stacks per day for all members, particularly for the lower vaults that hold mostly trade items, recipes, consumables, and the like. Anything valuable that someone deposits there gets moved up to higher vault after a couple of days. People can always request those items from an officer.
Veteran members have their own vault where they can share valuable items with each other, such as BOE rares, hard-to-get recipes, and so on.
The officers’ vault has more relaxed permissions now, but we try not to stack items too much. For example, when Void Crystals were used for all the best enchants, we divided them up into stacks of five. That way, instead of a hacker getting 60 shards from three withdrawals, they’d only get 15. If worst came to worst and an officer had more requests that day than they could fulfill, they were always able to ask another officer to withdraw more.
Of course, as you can see in the image above, the character who is the guild leader has unlimited withdrawals by default. I wish it were possible to change that, but as far as I know, you can’t. A guild leader getting hacked is pretty much a worst-case scenario. It would be great to be able to limit the damage, but Blizzard apparently disagrees.
As far as the gold in your bank goes, that’s an entirely different discussion — and one I’ve already posted a column about.
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http://joygaming.blogbugs.org/4348749/A-must-for-WoW-veterans..html
http://joygaming.blogvis.com/2008/12/08/participation-in-the-classroom/
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